• Attending the meeting were A. J. Stephani, Barb Levinson, Chris Schwartz, Debbie Cummings, Gayle Keaney, Mary Clifton, Mike Purcell, Pat Hoffman, Potter Orr, and Cordell Coy.  Everitt Kitchen was absent.  Also present was Steve Moese.
  • Minutes from the June meeting were approved.
  • The board discussed and approved, with some modification, four new financial policies recommended by the finance committee.  The new policies will be added to the policies and procedures manual and are as follows
    • Reporting Policy, Effective 7/1 - All financial reportings (other than monthly game reports & money from Sanction Holders) are due to the Treasurer no later than the end of the month following the 'event' being reported.  An 'event' will range from a Tournament to a request for postage reimbursement.
    • Reimbursement Policy, Effective 7/1 - All requests for reimbursement of expenditures are due to the Treasurer no later than the end of the month following the expenditure.  Later requests will not be reimbursed without due cause and formal submission to the Board or the Executive Committee for approval.
    • Games Policy, Effective 7/1 - All monies from CBA sanctioned games must be deposited to the CBA account within three business days of the game.  All monies due from CBA to the Director (e.g., Director Fees) may be deducted from the amount deposited if a balance sheet describing the deductions is provided.
    • Reporting and Payments Policy for Sanction Holders, Effective 7/1 - All reports and fees from CBC club managers (i.e., owners of game sanctions) are due to the CBA within the same time frame established for reports and fees due to the ACBL (currently the 10th of the following month).  Fines assessed and payable to the CBA will be at the same rate as those assessed by the ACBL.
  • In order to close the 2010 books and to get the 2011 books in line with the above new policies the board agreed to the following:
    • Reimbursement of $2000 to the supplies chairman for the purchase of 2010 non-Barclay supplies, unless receipts in excess of $2000 are received by 7/31/2011.
    • All outstanding Barclay 2010 receipts received by 7/31/2011 will be reimbursed to the supply chairman.  2010 books will be closed after 7/31/2011.
    • Outstanding receipts for 1st half of 2011 must be received by 7/31/2011 to be reimbursed.
  • Cordell gave a summary of progress made by the tournament committee thus far.  For the upcoming STACs, a new schedule has been set.  We will be experimenting by conducting morning, afternoon, and evening sessions on one day.  It may be too much bridge in a day, or the players may embrace it and stay to play multiple sessions.  This will happen on Tuesday of STAC week.  For the October sectional, Gayle and Barb will their roles as the Tournament Chairs.  The new location is set at the Crowne Plaza.  We are putting the finishing touches on the game schedule.  The fee for this year's sectional will be raised to $9, hoping to break even on the event.  For the regional next year, Potter will continue as Tournament Chair.  The date is set for Mother's day week (5/7-5/12), and the location will remain at Sharonville, but in a new (and slightly smaller and slightly cheaper) room.
  • The board discussed extending support to the education committee's youth program by reducing the fee that youth (under 21 years of age) pay to play at CBA regular games to $1.  This motion was accepted.
  • The board discussed the state of the 49er Tuesday evening game.  Should weleave it as is, make it a 99er or 199er game?  What effect will the change have on the Monday evening NLM game?  Should these two games be differentiated?  No decision was made on this topic, and we felt we should get Mike's perspective as the Monday NLM game belongs to him.
  • Also discussed regarding the 49er game was whether we should continue having a separate paid director for this game.  The game is small enough that it is not self-supporting with a separate director.  It was felt that a 'shepherd' was a good idea, even if that person is not a director.  No decision was made.
  • We reviewed the artwork provided by Steve Moese for the purpose of creating a logo for CBA.  Steve created 3 different logo ideas.  THANK YOU STEVE FOR VOLUNTEERING YOUR ARTISTIC TALENT AND TIME!  The board liked the idea of having a CBA logo, and liked all three of Steve's creations.  In the end, we chose the one with the crown, and we will begin using it immediately on the website and in all our advertising.
  • Potter reported on the status of new chairs.  He's found some that he thinks will service well in our environment.  He recommends that we keep a variety of chairs available as not every bridge player likes the same kind of chair.  He also recommends that we buy 5 chairs now and if we like them 5 more in a few months.  Further, he recommends a policy of buying about 10 chairs every year.  The board authorized Potter to acquire the 5 new chairs.  There was general agreement to the idea of another purchase later in the year.  Potter will consult with the facilities chairman, Don, to determine which chairs should be retired.